A picture is worth way more than a thousand words.
For one thing, no one will ever read a thousand-word press release, so don’t even think about it. For another, even a 300-word press release is more likely to be read if your concise, personalized and chipper pitch e-mail is accompanied by a small but compelling photograph or two.
If you’re promoting a visual arts organization or event, multiply the preceding sentence by a thousand.
Here are some quick guidelines for using photos in your pitch e-mails and other PR efforts. It’s not an exhaustive list, but these methods have helped me place stories in regional and national publications that receive thousands of pitch e-mails every day.
People Are Busy.
Contrary to the hype, print is not dead. It is, however, running on a skeleton crew. Many editors and reporters are completely maxed out, doing the jobs of three or four people at a time, because their co-workers have been laid off or weren’t replaced when they retired.
So, what do you have to offer these insanely busy and rightfully cranky people who are sick to death of people trying to pitch them stories all day long?
A well-chosen photo is a very easy way to show them – rather than telling them – why your press release is going to make their lives easier.
“Wow, look at that!” you want them to think. “This story writes itself!” (The story needs to write itself, because the editor or writer in question is probably already working on seven or eight other stories right now.)
Of course, an objective, professionally crafted press release to go along with it means the story already has written itself. You may have just made a new friend.
Start Small.
That friend you just made? If you had introduced yourself by sending a series of mammoth, high-resolution photos that clogged up his inbox for two hours, you probably would have made an enemy instead.
Learn the basics of scaling, cropping and adjusting the color of your photos using basic photo editing software, and send small versions of your pictures first, with the words “HIGH-RES PHOTOS AVAILABLE” prominently displayed above them. Otherwise, your pitch e-mail may be dumped before it’s even finished downloading.
Also keep in mind that some publications do not even accept attachments. Read the publication’s e-mail policy, or call if you’re not sure about the guidelines. If you do it the wrong way, your e-mail may be lost or rejected – or your address might even go in the spam can.
No One Cares. Yet.
Yes, I know it’s a big deal that you just won the Widget Wonder Award for Innovative Cleaning Tools and/or Materials from the Northeast Chapter of the International Widget Polishers’ Association. But no one else cares. You have to show them why they should.
And a blurry photo of you in a gray suit, stiffly shaking hands with the gray-suited president of your local subchapter while you both smile, red-eyed, at the camera doesn’t do that.
But a close-up of your work-worn hands using an innovative cleaning cloth of your own invention to polish widgets whose manufacture helps fuel the local economy?

A close-up that documents a process is more interesting than a picture of people smiling at a camera.
Well, I’m not saying it’s a sure thing, but it has a much better chance of catching an editor’s eye.
Know Your Audience.
You want to get into the Daily-Evening-Times-Herald-Sun-Record-Chronicle-Journal? Then for the love of all that is holy, read the damn thing!
If you regularly read the publication you want to get into, you will know exactly what kinds of stories they like, the region they cover, the preferred writing styles, the columnists, the editorial page’s political leanings, the various sections and which days they are published, etc.
Your familiarity with the desired publication will keep you from wasting time and energy on stories that aren’t a good fit. It will help you write a better press release. It will help you craft a pitch e-mail that makes a specific suggestion about where you think your story fits in. It will help you send your pitch e-mail to the right person.
You will also know what kinds of photos the publication prefers to publish. Do your best to replicate their style – in general, think “well-composed photo that’s worth a thousand words” rather than “ill-lit snapshot that doesn’t say anything” – and your chances of getting your story in the paper or magazine will improve immensely.
Having the right photos and knowing how to send them will not guarantee placement of your story in every publication you’d like to be in. Nothing will.
But, used properly in a well written pitch e-mail, the right photo is likely to catch the eye of a busy person who could really use a breather.










